Excel 2016 Shortcuts Keyboard


KeyDescription

Frequently used shortcuts

Ctrl+WClose a spreadsheet
Ctrl+OOpen a spreadsheet
Alt+HGo to the Home tab
Ctrl+SSave a spreadsheet
Ctrl+CCopy
Ctrl+VPaste
Ctrl+ZUndo
Delete keyRemove cell contents
Alt+H, HChoose a fill color
Ctrl+XCut
Alt+NGo to Insert tab
Ctrl+BBold
Alt+H, A, then CCenter align cell contents
Alt+PGo to Page Layout tab
Alt+AGo to Data tab
Alt+WGo to View tab
Shift+F10, or Context keyOpen context menu
Alt+H, BAdd borders
Alt+H,D, then CDelete column
Alt+MGo to Formula tab
Ctrl+9Hide the selected rows
Ctrl+0Hide the selected columns

Access keys for ribbon tabs

Alt+Q, and then enter the search term.Open the Tell me box on the Ribbon and type a search term for assistance or Help content.
Alt+FOpen the File page and use Backstage view.
Alt+HOpen the Home tab and format text and numbers and use the Find tool.
Alt+NOpen the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.
Alt+POpen the Page Layout tab and work with themes, page setup, scale, and alignment.
Alt+MOpen the Formulas tab and insert, trace, and customize functions and calculations.
Alt+AOpen the Data tab and connect to, sort, filter, analyze, and work with data.
Alt+ROpen the Review tab and check spelling, add comments, and protect sheets and workbooks.
Alt+WOpen the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

Work in the ribbon with the keyboard

Alt or F10. To move to a different tab, use access keys or the arrow keys.Select the active tab of the ribbon, and activate the access keys.
Tab or Shift+TabMove the focus to commands on the ribbon.
The Down Arrow, Up Arrow, Left Arrow, or Right Arrow keyMove down, up, left, or right, respectively, among the items on the Ribbon.
Spacebar or EnterActivate a selected button.
The Down Arrow keyOpen the list for a selected command.
Alt+Down ArrowOpen the menu for a selected button.
Down Arrow keyWhen a menu or submenu is open, move to the next command.
Ctrl+F1Expand or collapse the ribbon.
Shift+F10 Or, on a Windows keyboard Context key (between the right Alt and right Ctrl keys)Open a context menu.
Left Arrow keyMove to the submenu when a main menu is open or selected.
Alt+Page DownMove one screen to the right in a worksheet.
Page UpMove one screen up in a worksheet.
Alt+Page UpMove one screen to the left in a worksheet.
Ctrl+Page UpMove to the previous sheet in a workbook.
TabMove one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Navigate in cells: keyboard shortcuts

Shift+TabMove to the previous cell in a worksheet or the previous option in a dialog box.
Up Arrow keyMove one cell up in a worksheet.
Down Arrow keyMove one cell down in a worksheet.
Left Arrow keyMove one cell left in a worksheet.
Right Arrow keyMove one cell right in a worksheet.
Ctrl+arrow keyMove to the edge of the current data region in a worksheet.
End, arrow keyEnter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.
Ctrl+EndMove to the last cell on a worksheet, to the lowest used row of the rightmost used column.
Ctrl+Shift+EndExtend the selection of cells to the last used cell on the worksheet (lower-right corner).
Home+Scroll LockMove to the cell in the upper-left corner of the window when Scroll Lock is turned on.
Ctrl+HomeMove to the beginning of a worksheet.
Page DownMove one screen down in a worksheet.
Ctrl+Page DownMove to the next sheet in a workbook.
Alt+Page DownMove one screen to the right in a worksheet.
Page UpMove one screen up in a worksheet.
Alt+Page UpMove one screen to the left in a worksheet.
Ctrl+Page UpMove to the previous sheet in a workbook.
TabMove one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.

Format in cells: keyboard shortcuts

Ctrl+1Open the Format Cells dialog box.
Ctrl+Shift+F or Ctrl+Shift+PFormat fonts in the Format Cells dialog box.
F2Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
Shift+F2Add or edit a cell comment.
Ctrl+Shift+Plus (+)Open the Insert dialog to insert blank cells.
Ctrl+Minus (-)Open the Delete dialog box to delete selected cells.
Ctrl+Shift+colon (:)Enter the current time.
Ctrl+semi-colon (;)Enter the current date.
Ctrl+grave accent (`)Switch between displaying cell values or formulas in the worksheet.
Ctrl+apostrophe (')Copy a formula from the cell above the active cell into the cell or the Formula Bar.
Ctrl+XMove the selected cells.
Ctrl+CCopy the selected cells.
Ctrl+VPaste content at the insertion point, replacing any selection.
Ctrl+Alt+VOpen the Paste Special dialog box.
Ctrl+I or Ctrl+3Italicize text or remove italic formatting.
Ctrl+B or Ctrl+2Bold text or remove bold formatting.
Ctrl+U or Ctrl+4Underline text or remove underline.
Ctrl+5Apply or remove strikethrough formatting.
Ctrl+6Switch between hiding objects, displaying objects, and displaying placeholders for objects.
Ctrl+Shift+ampersand (&)Apply an outline border to the selected cells.
Ctrl+Shift+underline (_)Remove the outline border from the selected cells.
Ctrl+8Display or hide the outline symbols.
Ctrl+DUse the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Ctrl+Shift+tilde (~)Apply the General number format.
Ctrl+Shift+dollar sign ($)Apply the Currency format with two decimal places (negative numbers in parentheses).
Ctrl+Shift+percent (%)Apply the Percentage format with no decimal places.
Ctrl+Shift+caret (^)Apply the Scientific number format with two decimal places.
Ctrl+Shift+number sign (#)Apply the Date format with the day, month, and year.
Ctrl+Shift+at sign (@)Apply the Time format with the hour and minute, and AM or PM.
Ctrl+Shift+exclamation point (!)Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+KOpen the Insert hyperlink dialog.
F7Check spelling in the active worksheet or selected range.
Ctrl+QDisplay the Quick Analysis options for selected cells that contain data.
Ctrl+L or Ctrl+TDisplay the Create Table dialog box.

Make selections and perform actions: keyboard shortcuts

Ctrl+A or Ctrl+Shift+SpacebarSelect the entire worksheet.
Ctrl+Shift+Page DownSelect the current and next sheet in a workbook.
Ctrl+Shift+Page UpSelect the current and previous sheet in a workbook.
Shift+arrow keyExtend the selection of cells by one cell.
Ctrl+Shift+arrow keyExtend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. F8Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.
Shift+F8Add a non-adjacent cell or range to a selection of cells by using the arrow keys.
Alt+EnterStart a new line in the same cell.
Ctrl+EnterFill the selected cell range with the current entry.
Shift+EnterComplete a cell entry and select the cell above.
Ctrl+SpacebarSelect an entire column in a worksheet.
Shift+SpacebarSelect an entire row in a worksheet.
Ctrl+Shift+SpacebarSelect all objects on a worksheet when an object is selected.
Ctrl+Shift+HomeExtend the selection of cells to the beginning of the worksheet.
Ctrl+A or Ctrl+Shift+SpacebarSelect the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet.
Ctrl+Shift+asterisk (*)Select the current region around the active cell or select an entire PivotTable report.
HomeSelect the first command on the menu when a menu or submenu is visible.
Ctrl+YRepeat the last command or action, if possible.
Ctrl+ZUndo the last action.

Work with data, functions, and the formula bar: keyboard shortcuts

Ctrl+Shift+asterisk (*)Select an entire PivotTable report.
F2Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
Ctrl+Shift+UExpand or collapse the formula bar.
EscCancel an entry in the cell or Formula Bar.
EnterComplete an entry in the formula bar and select the cell below.
Ctrl+EndMove the cursor to the end of the text when in the formula bar.
Ctrl+Shift+EndSelect all text in the formula bar from the cursor position to the end.
F9Calculate all worksheets in all open workbooks.
Shift+F9Calculate the active worksheet.
Ctrl+Alt+F9Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.
Alt+Shift+F10Display the menu or message for an Error Checking button.
Ctrl+ADisplay the Function Arguments dialog box when the insertion point is to the right of a function name in a formula.
Ctrl+Shift+AInsert argument names and parentheses when the insertion point is to the right of a function name in a formula.
Ctrl+EInvoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column
F4Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.
Shift+F3Insert a function.
Ctrl+Shift+straight quotation mark (")Copy the value from the cell above the active cell into the cell or the formula bar.
Alt+F1Create an embedded chart of the data in the current range.
F11Create a chart of the data in the current range in a separate Chart sheet.
Alt+M, M, DDefine a name to use in references.
F3Paste a name from the Paste Name dialog box (if names have been defined in the workbook.
EnterMove to the first field in the next record of a data form.
Alt+F8Create, run, edit, or delete a macro.
Alt+F11Open the Microsoft Visual Basic For Applications Editor.

Function keys

F1Displays the Excel Help task pane.
Ctrl+F1Displays or hides the ribbon.
Alt+F1Creates an embedded chart of the data in the current range.
Alt+Shift+F1Inserts a new worksheet.
F2Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
Shift+F2Adds or edits a cell comment.
Ctrl+F2Displays the print preview area on the Print tab in the Backstage view.
F3Displays the Paste Name dialog box. Available only if names have been defined in the workbook.
Shift+F3Displays the Insert Function dialog box.
F4Repeats the last command or action, if possible.When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.
Ctrl+F4Closes the selected workbook window.
Alt+F4Closes Excel.
F5Displays the Go To dialog box.
Ctrl+F5Restores the window size of the selected workbook window.
F6Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area.
Shift+F6Switches between the worksheet, Zoom controls, task pane, and ribbon.
Ctrl+F6Switches to the next workbook window when more than one workbook window is open.
F7Opens the Spelling dialog box to check spelling in the active worksheet or selected range.
Ctrl+F7Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.
F8Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
Shift+F8Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
Ctrl+F8Performs the Size command when a workbook is not maximized.
Alt+F8Displays the Macro dialog box to create, run, edit, or delete a macro.
F9Calculates all worksheets in all open workbooks.
Shift+F9Calculates the active worksheet.
Ctrl+Alt+F9Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+F9Minimizes a workbook window to an icon.
F10Turns key tips on or off. (Pressing Alt does the same thing.)
Shift+F10Displays the shortcut menu for a selected item.
Alt+Shift+F10Displays the menu or message for an Error Checking button.
Ctrl+F10Maximizes or restores the selected workbook window.
F11Creates a chart of the data in the current range in a separate Chart sheet.
Shift+F11Inserts a new worksheet.
Alt+F11Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12Displays the Save As dialog box.

Other useful shortcut keys

AltDisplays the Key Tips (new shortcuts) on the ribbon.
Alt, W, PSwitches the worksheet to Page Layout view.
Alt, W, LSwitches the worksheet to Normal view.
Alt, W, ISwitches the worksheet to Page Break Preview view.
Arrow KeysMove one cell up, down, left, or right in a worksheet.
Ctrl+Arrow KeyMoves to the edge of the current data region in a worksheet.
Shift+Arrow KeyExtends the selection of cells by one cell.
Ctrl+Shift+ArrowKey extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
Left Arrow or Right ArrowSelects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
Down Arrow or Up ArrowSelects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
Down Arrow or Alt+Down ArrowOpens a selected drop-down list.
BackspaceDeletes one character to the left in the Formula Bar.Also clears the content of the active cell.In cell editing mode, it deletes the character to the left of the insertion point.
DeleteRemoves the cell contents (data and formulas) from selected cells without affecting cell formats or comments.In cell editing mode, it deletes the character to the right of the insertion point.
EndEnd turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.End also selects the last command on the menu when a menu or submenu is visible.
Ctrl+EndMoves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.
Ctrl+Shift+EndExtends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
EnterCompletes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).In a data form, it moves to the first field in the next record.Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
Alt+EnterStarts a new line in the same cell.
Ctrl+EnterFills the selected cell range with the current entry.
Shift+EnterCompletes a cell entry and selects the cell above.
EscCancels an entry in the cell or Formula Bar.Closes an open menu or submenu, dialog box, or message window.It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
HomeMoves to the beginning of a row in a worksheet.Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.Selects the first command on the menu when a menu or submenu is visible.
Ctrl+HomeMoves to the beginning of a worksheet.
Ctrl+Shift+HomeExtends the selection of cells to the beginning of the worksheet.
Page DownMoves one screen down in a worksheet.
Alt+Page DownMoves one screen to the right in a worksheet.
Ctrl+Page DownMoves to the next sheet in a workbook.
Ctrl+Shift+Page DownSelects the current and next sheet in a workbook.
Page UpMoves one screen up in a worksheet.
Alt+Page UpMoves one screen to the left in a worksheet.
Ctrl+Page UpMoves to the previous sheet in a workbook.
Ctrl+Shift+Page UpSelects the current and previous sheet in a workbook.
SpacebarIn a dialog box, performs the action for the selected button, or selects or clears a check box.
Ctrl+SpacebarSelects an entire column in a worksheet.
Shift+SpacebarSelects an entire row in a worksheet.
Ctrl+Shift+SpacebarSelects the entire worksheet.If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
Alt+SpacebarDisplays the Control menu for the Excel window.
TabMoves one cell to the right in a worksheet.Moves between unlocked cells in a protected worksheet.Moves to the next option or option group in a dialog box.
Shift+TabMoves to the previous cell in a worksheet or the previous option in a dialog box.
Ctrl+TabSwitches to the next tab in dialog box.
Ctrl+Shift+TabSwitches to the previous tab in a dialog box.

CTRL combination shortcut keys

CTRL+PgUpSwitches between worksheet tabs, from left-to-right.
CTRL+PgDnSwitches between worksheet tabs, from right-to-left.
CTRL+SHIFT+(Unhides any hidden rows within the selection.
CTRL+SHIFT+)Unhides any hidden columns within the selection.
CTRL+SHIFT+&Applies the outline border to the selected cells.
CTRL+SHIFT_Removes the outline border from the selected cells.
CTRL+SHIFT+~Applies the General number format.
CTRL+SHIFT+$Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+%Applies the Percentage format with no decimal places.
CTRL+SHIFT+^Applies the Exponential number format with two decimal places.
CTRL+SHIFT+#Applies the Date format with the day, month, and year.
CTRL+SHIFT+@Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+!Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+*Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
CTRL+SHIFT+:Enters the current time.
CTRL+SHIFT+"Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+)Displays the Insert dialog box to insert blank cells.
CTRL+Minus (-)Displays the Delete dialog box to delete the selected cells.
CTRL+;Enters the current date.
CTRL+`Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+'Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1Displays the Format Cells dialog box.
CTRL+2Applies or removes bold formatting.
CTRL+3Applies or removes italic formatting.
CTRL+4Applies or removes underlining.
CTRL+5Applies or removes strikethrough.
CTRL+6Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+8Displays or hides the outline symbols.
CTRL+9Hides the selected rows.
CTRL+0Hides the selected columns.
CTRL+ASelects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+BApplies or removes bold formatting.
CTRL+CCopies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+DUses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+FDisplays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+FOpens the Format Cells dialog box with the Font tab selected.
CTRL+GDisplays the Go To dialog box.F5 also displays this dialog box.
CTRL+HDisplays the Find and Replace dialog box, with the Replace tab selected.
CTRL+IApplies or removes italic formatting.
CTRL+KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+NCreates a new, blank workbook.
CTRL+ODisplays the Open dialog box to open or find a file.
CTRL+SHIFT+OSelects all cells that contain comments.
CTRL+PDisplays the Print dialog box.
CTRL+SHIFT+POpens the Format Cells dialog box with the Font tab selected.
CTRL+RUses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+SSaves the active file with its current file name, location, and file format.
CTRL+TDisplays the Create Table dialog box.
CTRL+UApplies or removes underlining.
CTRL+SHIFT+USwitches between expanding and collapsing of the formula bar.
CTRL+VInserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+ALT+VDisplays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+WCloses the selected workbook window.
CTRL+XCuts the selected cells.
CTRL+YRepeats the last command or action, if possible.
CTRL+ZUses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+ZUses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.